Pardot custom fields

by | Mar 30, 2022 | Blog, Capture, Fields, Pardot

Date last updated:

Congratulations! You’ve made the move to Pardot or, as it’s now called, Marketing Cloud Account Engagement! For this post, we’ll refer to it as Pardot. The next step is to set up the fields you’d like to sync with Salesforce, your CRM. Pardot does some of the grunt work for you and comes out of the box with standard forms already set up and synced to Salesforce. Standard fields, or default fields, are the fields you’d see across most email and marketing systems, such as first and last name, city, state, country, website and email opt out. When a prospect comes into Pardot, any information you collect on them will sync with Salesforce and be available for your sales team to access. If you set up Pardot to create a new prospect each time a new lead or contact is created in Salesforce, then the same holds true for Salesforce, and any data entered into Salesforce will appear in Pardot.

What are custom fields?

Custom fields are fields above and beyond the default contact and lead fields. For example, non-US companies may need to add additional address fields, such as province, canton, region, etc. to reflect their country’s postal system more accurately. Nonprofits often add fields related to donation amount, size, frequency and even best gift amount. Because Pardot sits on the Salesforce database, you can create a custom prospect field for any contact or lead field that exists in Salesforce.

How to create a custom field in Pardot Lightning

Custom fields are located in the Pardot settings area. To create a custom field go to Pardot settings>Object and Field Configuration>Prospect Fields.

Pardot custom fields

Custom fields actually come above default fields on this page. If you scroll down the page, you can see all of the default fields that have already been created for you. But, for the purposes of this blog post, let’s scroll back up to the top of the page to where it says ‘Custom fields’. Click on the button to add your first custom field.

Creating custom field in Pardot

For most custom fields, you’ll want to sync the field to Salesforce. The dropdown menu allows you to see all fields that are available for mapping. Once you’ve mapped your Pardot field to your Salesforce field, you need to decide which system takes precedence should values differ. There are three options from which to choose: Use Salesforce’s value, use Pardot’s or use the most recently updated value.

I normally leave Salesforce as the master record value, but there are times when I use the other two options, particularly for things like Pardot forms and custom redirects.

 

 

Tips for creating custom fields

Syncing fields that have multiple values (dropdown, radio, check boxes) 

When syncing fields that have multiple values, such as a dropdown or pick list, ticking the box above Sync Behavior (see screenshot below, pulls the values in Salesforce so that your Pardot data matches perfectly. Note in the screenshot below that the values are grayed out and cannot be edited. If ‘Keep this field’s type and possible values’ box is unchecked, the field values can be manually altered.

Syncing with CRM

Use custom fields for communication opt-ins

It’s good practice to have an opt-in check box on newsletter/email sign up forms. The box should, by default, be unchecked, so that the prospect has to manually opt-in and give their affirmative consent to receive communications. Prospects who manually opt-in for communications are also less likely to unsubscribe. Custom fields work well for email communication opt-ins.

Newsletter custom field Pardot

When creating the field I like to be as specific as possible on the name, especially if there are multiple newsletters or communications. Since this field is Pardot-specific, it does not sync with Salesforce or have a Salesforce field name. When this value is true, the prospect is also added to a list. To go a step further, you can fire off an email as a form completion action which requires the prospect to confirm their subscription. This is known as double opt-in or, with Pardot, confirmed opt-in.

Use custom fields for prospect segmentation

Custom fields can also be used to help qualify and/or segment your prospects. Let’s say you have a ‘contact us’ form. You could include the ‘comments’ default field and go through the text of every submission to determine the best fit for each person. This is time intensive and assumes the prospect gives you enough information to work with. Custom fields would be a perfect choice for this situation. Create a custom field with various answers to why the prospect may be reaching out, such as ‘I’d like more info on your product’ or ‘I’m interested in working for your company’. You can then use dynamic lists to automatically segment prospects into the appropriate list based on their selection and use automation rules to assign them to the appropriate person at your company.

Summary

Custom fields allow you to capture more information on your prospects. You can add custom fields from those that exist in Salesforce or you can create fields for data that you only need to reside in Pardot. Custom fields are an excellent way to create more targeted messaging and are easy to set up. If you have questions on how to set up or use custom fields, feel free to reach out. We’d be happy to give you a hand.

References

https://help.salesforce.com/s/articleView?id=sf.pardot_fields_create_custom_field.htm&type=5

 

In April 2022, Salesforce announced the rebrand of Pardot to Marketing Cloud Account Engagement. While the rebrand unfolds and the world adapts to the new nomenclature, we'll keep the Pardot name in our blog posts.

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More about the Pardot rename

Salesforce has made what I believe is a branding mistake. Today (April 13, 2022) they officially renamed Pardot to “Marketing Cloud Account Engagement”.

Not to be unavoidably confused with Marketing Cloud or Engage, which are separate products, or Engagement Program which is a feature of Pardot. And those who know Pardot well know how well Pardot engages with accounts...read-only in Pardot, and only if there's a prospect related to an account does an account even show up in Pardot.

Since most people agree that Pardot is a B2B marketing platform, Salesforce should have put B2B in the name somehow rather than Account.

Reminds me of the naming issue for Quip, formerly named Salesforce Anywhere, formerly named Quip (renamed by Salesforce when they acquired it, then renamed again by Salesforce back to the original name since everyone still referred to it as Quip, which was a better name to begin with).

Maybe if we're lucky 'Marketing Cloud Account Engagement' will follow suit and become 'Pardot, formerly named Marketing Cloud Account Engagement, formerly named Pardot'.

Good luck to us proud few formerly known as Pardot Consultants (5 syllables), now Marketing Cloud Account Engagement Consultants (12 syllables), or worse yet, we're a Marketing Cloud Account Engagement Consulting Agency. Try putting that on your business card or in your LinkedIn title. Even though I don't really know Marketing Cloud in its original sense (Marketing Cloud as the world knows it, a.k.a. ExactTarget), I'm now a Marketing Cloud Consultant.

Good luck to companies as Pardot users trying to remember the new name, and socializing it internally.

Good luck to Salesforce reps trying to sell this under the new name without it being confused with the other Marketing Cloud.

And good luck to recruiters trying to staff for Marketing Cloud Account Engagement specialists, hmmm, Pardot specialists.

 

Update 2022-04-27: In the real world there are many permutations of the new name going about and it's only been 2 weeks since the name change as of this writing. Already starting to see the inevitability of people calling it “Marketing Cloud Account Engagement (Pardot)”, “Marketing Cloud Account Engagement (powered by Pardot)”, "MCAE" (phonetically pronounced mckay), etc., and actually most people are resigned to still just call it Pardot. Period.

Sad. 😞

So far I haven’t heard anyone on the internet or elsewhere say it was a good move.

The remaining question is how long will it be before Salesforce realizes their branding mistake and renames Pardot once again, 3 months? 6 months? 9 months? A full year, or never? If never, is it because Salesforce at that point would still think they did the right thing with the rename, or would it be because Salesforce is too obstinate to realize and correct their mistake? (Most people think Salesforce will change the Pardot name once again within 6 months.)

Time will tell, but for a long time from now we expect we'll still be calling it Pardot.

Long live Pardot.

~Jeff

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