Send And Receive Email Based On Your Domain Name Using Gmail

by | Sep 15, 2010 | Email marketing, Quick tips

Date last updated: 2022-08-15

Setting up Gmail to Send and Receive email based on your domain name using Gmail.

This article describes how to set up Gmail to send and receive from email addresses based on your domain name.

This is the simplest way to get your email that is based on your website’s domain into Gmail, and to be able to send and receive email using your website’s domain name using Gmail.

Once your domain is set up then you can set up Email Forwarding using an email alias for each of your email addresses that you want to use.

There is no quota limit (except the quota Gmail imposes for your Gmail inbox), and no limit to how many emails and forwards you can set up.

If you are using Google Workspace you can also set up email forwarding (or routing) using the Default Routing feature.

Example of Email Forwarding

you@yourdomain.com => your-gmail@gmail.com
info@yourdomain.com => your-gmail@gmail.com
sales@yourdomain.com => your-gmail@gmail.com
another-person@yourdomain.com => another-persons@gmail.com
yet-another-person@yourdomain.com => yet-another-persons@gmail.com

Send Email Based On Your Domain Name

Most likely you will also want to be able to Send (not just Receive) from each email address based on your domain name. You will be able to Send email from your new email accounts from within Gmail once you walk through the email Verification Process that Gmail requires as outlined below.

 

Configuring Gmail To Send/Receive From Your Email Accounts Based On Your Domain Name

(setting up Gmail for Sending from email accounts that are based on your domain like yourname@yourdomain.com)

Each person within your organization who is getting an email to use with your domain and wants to use Gmail to send and receive with that email account will need to login to their Gmail account and walk through the ‘Send Verification‘ process.

Send Verification

  1. Each individual needs to login to their Gmail account.
  2. Go to Gmail > Settings > Accounts and Import > Send mail from another address.
  3. Walk through the default settings, then click Send Verification.

Example

If you are setting up you@yourdomain.com to be used with Gmail you would enter you@yourdomain.com as the email to be used in the ‘Send mail from another address‘ section.

Once Email Forwarding is in place, then upon hitting ‘Send Verification‘ Gmail will send a verification email from Gmail to you@yourdomain.com, which in turn should Forward to your Gmail inbox to confirm you are the rightful owner of that email address.

Verify Each Email Account

Gmail will send verification emails for each new email address that is to be verified based on the ‘Send Verification’ process. The verification emails should automatically go to your Gmail email address (based on the Email Forward we set up prior to this step).

  1. Check your Gmail inbox for the verification emails sent from Gmail.
  2. Click on the link within the verification email to verify you own that email account.

Once verified, each individual should be able to send as well as receive emails from within Gmail for any email accounts based on their domain name that were set up with Email Forwarding.

Segment Your Gmail Inbox Using Filters and Labels

The next thing you probably want to do is separate your work email from other email by setting up Filters and Labels within Gmail > Setup to color code stuff within Gmail, and you are on your way.

You should also consider setting up a unique email signature in Gmail for each email alias that you plan to use.

Summary:

  1. Set up a domain.
  2. Document the email addresses you want set up, along with the corresponding Gmail account to forward each email address to.
  3. Set up Email Forwarding for your email addresses.
  4. Login to Gmail and go to Gmail > Settings > Accounts and Import > Send mail from another address.
  5. Walk through the default settings, then click Send Verification.
  6. Gmail will send verification emails for each new email address that you sent a verification for.
  7. Check your Gmail inbox for the verification emails sent from Gmail.
  8. Click on the link within the verification email to verify you own that email account.
  9. Set up Filters and Labels within Gmail > Setup.
  10. Set up a unique email signature in Gmail for each email address.

That’s pretty much how we use email…we forward it to our main Gmail inbox, then segment it with Labels and Filters. We can then send and receive from any email address we set up. It works great!

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